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Here’s How to Tell Your Boss You’re Quitting

Here’s How to Tell Your Boss You’re Quitting

how to tell your boss you're quitting

Deciding to leave your job can be both an exciting and nerve-wracking experience. Figuring out how to tell your boss you’re quitting can certainly add to the anxiety of your upcoming resignation chat.

One of the most important steps in this process is informing your boss about your decision to move on. While this conversation can feel intimidating, it’s essential to handle it professionally and with confidence.

Before having the dreaded “I quit” conversation, it’s important to take some time to prepare. You know, get yourself into a good headspace.

Consider your reasons for leaving and rehearse what you will say to your boss. It’s also a good idea to write a formal resignation letter and have it ready during the meeting.

By doing this, you demonstrate respect and professionalism, making the transition smoother for both you and your employer.

How to Tell Your Boss You’re Quitting: Preparing Your Resignation Letter

When planning to quit your job, it’s super important to prepare a professional resignation letter to formally notify your employer of your decision.

This will help maintain a positive relationship and ensure a smoother transition for both you and your team.

Important Components

When crafting your resignation letter, keep the following important components in mind:

  • Formal tone: Maintain a professional and respectful tone throughout the letter.
  • Clear statement: Be clear and precise about your decision to leave by stating your resignation directly.
  • Last day of work: Clearly mention your last working day, considering the notice period required by your employer. Typically, this is two weeks, but consult your employment contract for the exact terms. (source)
  • Express gratitude: Thank your employer for the opportunities and experiences you’ve gained during your tenure.
  • Offer assistance: State your willingness to help with the transition, such as training your replacement or preparing a handover document. (source)

Proofread and Edit

Prior to submitting your resignation letter, ensure you proofread and edit it thoroughly.

This step is crucial to avoid any grammatical errors, typos, or unclear statements, which may reflect poorly on your professionalism. After all, this letter could become a part of your personnel file and may serve as a reference for future employers.

Remember, this letter serves as a final impression of your time with the company. Take the time and effort to craft a well-structured and thoughtful letter that conveys your decision with clarity and professionalism.

How to Tell Your Boss You’re Quitting: Timing Your Resignation

Knowing the right time to give notice can be crucial for a smooth transition from your current job to your next opportunity. To determine the best time to tell your boss that you’re leaving, consider company policies and your own personal timing. However, keep in mind, that most of us are at-will employees. Meaning your employer can chose to terminate you at any point, for any (legal) reason. Conversely, you can also quit at any point, for any reason.

You are not obligated to provide a two-week notice, whatsoever—it’s more of a nice-to-have.

Considering Company Policies

Before planning your resignation, it’s essential to familiarize yourself with your company’s policies on resignation and notice periods. Typically, companies request a two-week notice, (although not required) but higher-level positions or special circumstances may require longer. Review your employment contract, employee handbook, or consult with HR/HRBP to ensure you’re abiding by company rules.

Also, consider whether you need to complete any ongoing projects or be present for significant events. If possible, try to time your resignation around the completion of those responsibilities to avoid leaving your team in a difficult position.

Personal Timing

Reflect on your own circumstances and evaluate if now is the right time for you to leave your job. Are you emotionally and financially prepared for this change? Consider any commitments you have already made or upcoming personal events that may affect your availability for your next job.

Once you have assessed both company policies and your personal situation, select a suitable date and time for the resignation meeting with your boss. It is preferable to choose a less busy time when your boss has fewer obligations and can truly listen to what you have to say. Scheduling this meeting in advance is a courtesy that demonstrates respect for your employer’s time and the contributions you have made while in your position.

How to Tell Your Boss You’re Quitting: Meeting with Your Boss

Scheduling the Meeting

Before you break the news to your boss, you should schedule a private meeting. This meeting can be in-person or via a video call, depending on your work environment. Send your boss a message, such as “Hey, can we chat for 15 minutes today?” or “Do you have a minute to hop on Zoom?” [source]. Be sure to choose a time when both of you are unlikely to be rushed, so that you can have a proper conversation.

How to Communicate Your Decision

Once the meeting is scheduled, it’s important to approach the conversation with confidence and clarity. Begin by announcing your decision to leave straightforwardly and professionally. You might say something like, “I wanted to let you know that I have decided to resign from my position.”

Next, express your gratitude for the opportunity you had to work with your boss and the organization. Saying thank you for their guidance, support, and understanding goes a long way in maintaining relationships [source]. Additionally, outline your reasons for leaving, but keep it brief and avoid unnecessary negativity.

Answering Questions

Be prepared for your boss to ask questions about your decision to quit, and try to answer them as openly and honestly as possible, without divulging sensitive information about your new opportunity. If your boss expresses concern or disappointment, respond tactfully and reiterate your gratitude for their support, as well as your firmness in your decision [source].

Finally, offer your assistance in making the transition process smoother for the team. This could include providing a detailed handover document or offering to help train your replacement. Your willingness to support the organization even as you depart will reflect positively on your professionalism and character [source].

How to Tell Your Boss You’re Quitting: Transition Period

After informing your boss about your decision to quit, it’s important to make the transition period as smooth as possible. In this section, we’ll cover how you can document your work and help train your replacement.

Documenting Your Work

First, take the time to carefully document your tasks, responsibilities, and any essential knowledge that you have acquired during your time in the position. This document will serve as a useful guide for the person who will be taking over your role.

Ensure that you cover all aspects of your job, such as:

  • Key contacts and resources
  • Project timelines and deadlines
  • Specific procedures or protocols
  • Any relevant login information and passwords (if allowed)

While documenting your work, try to be as clear and concise as possible. Use bullet points, headings, and subheadings to make the information more accessible and easy to understand.

Training Your Replacement

Depending on the circumstances, your boss might ask you to train your replacement or be available to answer questions during their initial weeks. If this is the case, approach the task with a positive attitude, remembering that you’re contributing to the company’s success through a smooth transition of responsibilities.

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When training your replacement:

  • Introduce them to the team and facilitate any necessary connections
  • Walk them through the documented outline of your work
  • Demonstrate any specific processes or software they’ll be using
  • Answer their questions thoroughly and patiently
  • Encourage open communication and make them feel comfortable reaching out to you with future questions

By ensuring a smooth transition period, you’ll leave your job on a positive note and maintain a good relationship with both your former boss and coworkers.

How to Tell Your Boss You’re Quitting: Leaving on Good Terms

When you decide to leave your job, it’s important to maintain a professional approach and prioritize leaving on good terms.

Stay Professional

Throughout the quitting process, ensure that you stay professional in your communication and actions. Schedule a meeting with your supervisor to discuss your decision and offer a clear explanation for your resignation. Provide your formal letter of resignation during this meeting, expressing your gratitude and your intention to assist with training or preparations for your departure.

Give ample notice to your employer. While two weeks is the standard amount of notice, consider offering more time if possible, especially if you’ve been with the company for a long time.

Maintain Relationships

Don’t burn bridges as you prepare to leave your job. Be considerate and respectful to your supervisors, colleagues, and subordinates. Offer assistance during the transition phase and ensure that you complete ongoing assignments or fully delegate them to the appropriate team members.

Continue to stay in touch with the colleagues you have formed strong working relationships with. You never know when you might cross paths in the future, so maintaining these connections can be beneficial for both parties.

Saying Goodbye to Colleagues

Before you leave, make it a point to personally say goodbye to your colleagues. A genuine and heartfelt farewell can make a significant impact on your relationships and leave a lasting impression. Consider hosting a small going-away gathering or write individual thank-you notes to those who have made a positive impact on your work experience.

Achieving a smooth exit from your job will reflect positively on you as a professional and help to maintain your reputation in the industry. By staying professional, maintaining relationships, and saying goodbye to colleagues in a thoughtful manner, you can ensure that you leave on good terms.


In conclusion, it’s essential to approach the process of quitting your job professionally and respectfully. By following the suggested steps and maintaining open communication with your boss, you’ll navigate this transition smoothly.

As you prepare to tell your boss you’re quitting, remember that it’s a normal part of your career journey. You’re not alone, and many others have experienced the same situation. Keep in mind that you’re making this change for the betterment of your personal and professional growth.

Before having the conversation, be sure to have a formal resignation letter prepared, and be confident in the reasons for your decision. When discussing your departure, be transparent and considerate of your boss’s perspective. Offer to help with the transition if you’re comfortable doing so.

Overall, the key is to handle your resignation professionally, leaving a positive impression on your boss and colleagues. This approach will ensure that you maintain valuable connections and foster a network of supportive relationships throughout your career.

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